insideBase Manage the insideBase team

Manage the insideBase team

The team overview requires management.read. User management requires users.manage; history, new API keys, and central settings require settings.manage.

Team overview

The dashboard shows members, shared contacts, occupied CloudSafe storage, and shared mailboxes. The values depend on the team, tariff and activated modules.

Invite Members

Open Team management and Team members.
Choose Invite member and enter the business email address.
Send the invitation and check its status.
Once adopted, assign the necessary role in accordance with the minimum principle.

The last administrator is protected against removal or downgrading. Remove members only after responsibilities, shared data, mailbox releases and safes have been handed over.

API Keys and Settings

Create keys for a documented technical purpose only, limit their rights and save the secret in the provided password safe. Never share keys in the manual or screenshots. Then check changes to central settings with a normal user account.

Purpose

Team management controls members, roles, technical keys, history and central settings of an insideBase team.

Where to find it

Open Team management or Management.

Requirements and permissions

The overview requires management.read, members users.manage, history and settings settings.manage.

Step by step

Open team management

Check team, tariff, activated modules and displayed usage indicators.

Overview of insideBase team management — The overview shows only data of the selected team.

Team members manage

Invite members with a business address, check the invitation status and give the minimal role after acceptance.

Management of insideBase team members — The last administrator cannot be accidentally removed.

Manage API keys

Create keys with a documented purpose, minimum permissions, and planned rotation. Store the value exclusively in the password safe.

Overview of the insideBase API keys — Key values remain completely hidden in screenshots.

Check the change history

Filter the history by time period, area and person and open the change in question.

Change history of team management — The history supports the comprehensible examination of administrative interventions.

Manage settings

Change central values individually and then check the effect with a normal member account.

Central settings of the insideBase team — Settings can affect navigation, modules and common workflows.

Result

Members, keys and settings correspond to the approved team process and are verifiably checked.

Variations and special cases

Before removing a member, data, mailboxes, safes and responsibilities must be handed over.

Troubleshooting

Check selected team, administrator role, invitation status, and dependent shares.