Calendar and appointments

The calendar schedules personal and joint appointments, including optional online meetings.

Where to find it

Open Calendar in the main navigation.

Requirements and permissions

Viewing requires calendar.read; creating and editing requires calendar.write. External accounts must be connected and valid.

Step by step

Create an appointment

Open Calendar and select New or a period.
Choose between Appointment and Task.
Enter the title, start, and end. Add a description, location, status, priority, visibility, reminder, or recurrence as needed.
Add required and optional internal or external participants.
Select the sending email account for an invitation.
Check conflicts in the scheduling assistant and save.

Depending on connected accounts, online appointments can use Microsoft Teams or an inside audio meeting. Invitations and some meeting types require a suitable email account.

Other functions

Day, three-day, workweek, week, month, and list views
Accepting, tentatively accepting or declining invitations
Proposing a new time and forwarding an invitation
ICS import, export, download, and sending
Recurrence rules and reminders
Tasks with due dates directly in the calendar

Calendar view with appointments and view control — The view and period determine which appointments are visible at the same time.

Result

The appointment is stored and is synchronized depending on the account connection or transmitted to participants.

Variations and special cases

Time zones, recurring appointments, and external calendars may have different update times.

Troubleshooting

Check account details, write permissions, time zone and mandatory fields; reload after a short wait if synchronization is delayed.